Student Email Policy 220

The purpose of this policy is to ensure the proper use of the Nicolet College student email system and make students aware of what is acceptable and unacceptable use. The College reserves the right to amend this policy at its discretion.

Nicolet College provides email functionality to students at Nicolet College for purposes directly related to education. Incidental and occasional personal use of the email system is not sanctioned.

Students are advised that email should in no way be regarded as a secure medium for the communication of sensitive or confidential information, and because of the nature of the technology, the College cannot guarantee the privacy of an individual user nor the confidentiality of particular messages created, transmitted, received, or stored. Further, all messages composed, sent, forwarded, or received are and remain the property of Nicolet College.

Prohibited Use

The following prohibited uses of the student email system include, but are not limited to:

Sending copies of any copyrighted material in any form.
Vandalism and mischief that compromises or incapacitates the student email system.
Creating, transmitting, displaying, soliciting receipt of, or storing: obscene, profane, abusive, defamatory, derogatory, threatening, or sexually explicit language or graphic representations; statements or representations that may be construed as discriminatory or offensive by reference to race, national origin, gender, religion, age, disability, sexual orientation, or other legally protected criteria.
Use of the student email system to harass or intimidate others or to interfere with the ability of others to learn or conduct college business.
Use of the student email system for any purpose restricted or prohibited by law.
ASpoofing, @ i.e., constructing an electronic email communications so it appears to be from someone else.
ASnooping, @ i.e., obtaining access to the files or electronic mail of others.
Attempting unauthorized access to email or attempting to breach any security measures on any email system, or attempting to intercept any email transmissions.
Propagation of computer worms or viruses.
Using any form of electronic communication during classroom testing.
Using the student email system for commercial activities or other activities conducted for personal gain.
Using the student email system to perpetuate a religious cause or express religious ideas (except as appropriate for approved course work).
Using the student email system for solicitations not approved by the College.
Using the student email system for political activities, including fund-raising or lobbying.

Monitoring of Communications

The College does not intend to monitor individual electronic mail as a routine matter, but it may do so any time as the College deems necessary for purposes of maintaining the integrity and effective operation of the student email system. No facility exists on this system for the sending or receiving of private communications.

The College reserves the right to inspect and disclose the contents of email: in the course of an investigation triggered by indications of misconduct or misuse, as needed to protect the health and safety of students and staff, as needed to prevent interference with the academic mission, as needed for technical troubleshooting or spam/content filtering, or as needed to locate substantive information required for College business that is not more readily available by some other means.

Enforcement

Violations of this policy will subject the student to disciplinary action. Serious infractions could result in suspension or expulsion from the College. Sanctions may be imposed for violations of these rules whether or not criminal sanction or civil litigation is pursued. Apparent or alleged violation of local ordinances, state, or federal law will be forwarded to local law enforcement.

DATE ADOPTED:

DATE(S) REVISED:

DATE(S) REVIEWED:

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